Privacy Policy

LAST UPDATE OF THIS PRIVACY POLICY – February 17, 2023

We take the privacy of our website users and the security of their personal information very seriously and are committed to best practices.

The purpose of this privacy policy is to set out the principles governing our use of personal information that we may obtain about you. We ask you to read this privacy policy carefully. Please click here to learn more about how we use cookies.

We may change our privacy policy from time to time. Please check it occasionally to ensure that you are aware of the most recent version that will apply when you access this website.

This Privacy Policy is applicable to Stephen Thomas Ltd (ST) and sets out our policy on the gathering and use of information on this site and our other sites (collectively “Sites”). ST is committed to providing safe web sites for visitors of all ages and has implemented this Privacy Policy to demonstrate our firm commitment to your privacy. ST complies with Canadian Federal and Provincial privacy laws and regulations including the Personal Information and Electronic Documents Act.

There may be links from our Sites to other web sites; note that this Privacy Policy applies only to our Sites and not to web sites of other companies or organizations to which our Sites may be linked. You must check on any linked sites for the privacy policy that applies to that site and/or make any necessary inquiries in respect of that privacy policy with the operator of the linked site. These links to third party websites are provided as a convenience and are for informational purposes only. ST does not endorse, and is not responsible for, these linked websites.

Although you are not required to register to access our Sites, you may be asked to provide us with personal information when you visit certain sections of our Sites. Your use of our Sites signifies your acknowledgement and consent to our Privacy Policy. If you do not agree to this Privacy Policy, please do not continue to use our Sites. Your continued use of the Sites signifies your acceptance of these terms and any changes in effect at the time of use.

ACCOUNTABILITY

ST is accountable for all personal information under its control. ST’s privacy officer is Julie Gales, VP, Operations who is designated as responsible for ST’s privacy policy. The privacy officer can be reached by:

  • Email Julie Gales, VP Operations: privacy@stephenthomas.ca
  • Mailing address: 184 Front Street East, Suite 401, Toronto, ON M5A 4N3

COLLECTION OF PERSONAL INFORMATION

Personal Information is information about you that identifies you as an individual, for example, your name, address, e-mail address, or telephone number.

We collect information that you voluntarily provide to us through responses to surveys, search functions, questionnaires, feedback, forms and the like. We may also ask you to provide additional information such as your e-mail address if you want to obtain additional services, information, participate in a contest or to resolve complaints or concerns.

HOW DOES ST USE INFORMATION GATHERED ABOUT ONLINE VISITORS?

Before forwarding us any personal information, please be advised that any information gathered on our Sites may be used in the aggregate for research and development relating to our Sites and/or for future site development and, if you ask us to, to send you promotional materials. In particular, we may use information gathered about you for the following purposes: to monitor interest in our range of products and to assist us to tailor the content of our Sites to your needs by collecting information about your preferences through tracking of patterns page views on our Sites; to create a profile relating to you in order to show you the content that might be of interest to you and to display the content according to your preferences; and, in circumstances where you have indicated that you wish to receive additional information, to send you information about us and promotional material about our products together with details of any offers we may have available from time to time.

For how we use your information that is collected using cookies and similar technologies please see the "Cookies" page here.

ST may also collect and store aggregate or anonymous information about a user’s interaction with our sites.

We may use this aggregate or anonymous information we collect about our customers, traffic patterns, and related site information to better design our sites and to share with reputable third-party vendors. Please note, aggregate and anonymous information is not personal information and cannot directly or indirectly identify an individual on its own.

PROMOTIONAL AND INFORMATIONAL OFFERS

With the permission of an online visitor, information submitted at the time of registration or submission may be used for marketing and promotional purposes by ST provided notice of this fact is made available online. If a visitor objects to such use for any reason, he/she may prevent that use by unsubscribing or contacting ST as described below. ST uses reasonable efforts to maintain visitors’ information in a secure environment. If you have submitted personal information and want to change it or opt-out, please contact us as described below.

DISCLOSURE OF INFORMATION

ST will not disclose personal information that you provide on its Sites to any third parties other than to an ST agent except: i) in accordance with the terms of this Privacy Policy, or ii) to comply with legal requirements such as a law, regulation, warrant, subpoena or court order, and/or iii) if you are reporting an adverse event/side effect, in which case ST may be required to disclose such information to bodies such as, but not limited to, Canadian and/or international regulatory authorities. Please note that any of these disclosures may involve the storage or processing of personal information outside of Canada and may therefore be subject to different privacy laws than those applicable in Canada, including laws that require the disclosure of personal information to governmental authorities under circumstances that are different than those that apply in Canada.

We will always take steps to require such third parties to keep your personal information confidential.

If you have previously applied for a job with ST and would like to request that we update or delete the information that we hold about you, or you would like a copy of that information, please send your name and email address to privacy@stephenthomas.ca with as many details of your application as you can. PLEASE NOTE: We cannot accept new job applications via this email address.

LINKS TO OTHER SITES

For your convenience, our sites may contain links to other websites as well as to our respective social media accounts on LinkedIn, Twitter, YouTube and Facebook. This Privacy Policy does not apply to those other websites. We recommend that you read the respective privacy notices to obtain information about data collection and data processing.

PROTECTION OF INFORMATION:

Our Commitment to Security:

We have put in place physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access, maintain data security, and correctly use the information we collect online. ST applies security safeguards appropriate to the sensitivity of the information, such as retaining information in secure facilities and making personal information accessible only to authorized employees on a need-to-know basis.

Storage of Information:

Personal information you share with us is stored on our database servers at ST data centers (in whatever country they may be located) or hosted by third parties who have entered into agreements with us that require them to observe our Privacy Policy.

We only keep your personal information for as long as we need to, to be able to use it for the reasons given in this privacy notice, and for as long as we are required to keep it by law. For example, following a job application we may keep your information to inform you of any other opportunities that become available; however, we will only keep your information for a limited period and your details will not be kept longer than is reasonably necessary or as required by law.

CHILDREN’S PRIVACY

This web site is not intended or designed to attract children under the age of 16. We do not knowingly collect personal information from or about any person under the age of 16. If you are under 16 years old and wish to ask a question or use this site in any way which requires you to submit your personal information, please get your parent or guardian to do so on your behalf. Likewise, if you are a parent or guardian and think your child may have submitted their personal information to us by mistake, please let us know, privacy@stephenthomas.ca, and we will delete that data.

POLICY CHANGE

If we alter our Privacy Policy, any changes will be posted on this page of our Site so that you are always informed of the information we collect about you, how we use it and the circumstances under which we may disclose it.

ACCEPTANCE OF OUR PRIVACY POLICY

By using this Site or any other ST Site or interactive banner ads, you signify your acceptance of our Privacy Policy, and you adhere to the terms and conditions posted on the Site. By submitting your information, you agree that it will be governed by our Privacy Policy.

HOW TO CONTACT US

If you wish to exercise any of your rights in relation to your personal information or if you have any queries about how we use your personal information, please let us know by emailing privacy@stephenthomas.ca.